Abstract Submission

Abstract Submission Close Friday, 7 February 2025

The Scientific Programme Committee invites you to participate in APVIC 2025 by submitting a Research Abstract for oral and poster presentations. This prestigious event brings together leading scientists, researchers, and professionals from around the world to share, network and connect. We invite you to submit your abstracts and be part of this vibrant community.

Delegates are welcome to submit multiple abstracts (for the same or different abstract categories); however, each abstract must be submitted separately. Please be sure to review all of the information and instructions regarding abstract submission prior to completing the online portal. In preparing to make your submission, please ensure that you have read all the information below.

Click on the submission button, which will take you to a web portal, where you can register for the conference and submit your abstract.

Submission Process

  • Ensure you use one of the following browsers: INTERNET EXPLORER (v11 or newer) MOZILLA FIREFOX (v44 or newer) SAFARI (v5 or newer)

    Mac Users: if you have trouble submitting your abstract, try submitting from a PC. If you are still have issues, please contact the secretariat.

    Mozilla Users: the security policy in Mozilla often prevents pasting from your clipboard without using the menu commands. You can still cut and paste your abstract into the submission, but you may have to use the menu command rather than ‘control v’ shortcut.

    Ensure your abstract text is less than 400 words as the system will not accept submissions over this limit. The word count does NOT include your title, authoring or cited references.

    Have your abstract open on your own computer to enable you to cut and paste it into the submission system.

  • 1 - Select the presentation type and category

    2 - Provide some keywords to assist in categorisation of your abstract

    3 - Enter the title of your abstract. Please type the title in sentence case (that is lowercase with only the first letter or the first word in capitals) and without any punctuation. A correctly formatted example follows: Title of my presentation for the conference

    4 - Enter the name of all authors and their organisations and indicate the presenting author by ticking the relevant box.

    5 - Type or cut and paste the text of your abstract/synopsis into the relevant field.

    6 - Preview your abstract, make any changes required and finalise your submission and return to your dashboard

    7 - You will receive an email confirmation that your abstract has been successfully submitted. Please check your email junk file in case it has been captured there.

    8 - Should you wish to make any changes to your abstract after you have submitted it, please log onto your online registration dashboard. Click on the “View Submission” then “Preview/edit abstract”.

    **Please note you will only be able to make changes to your abstract until the submission deadline**

  • Presentation at the conference is a competitive process. Each abstract will be scored in a blinded fashion by the Scientific Committee.

    The judges' decision to accept a presentation is final.

    The majority of abstracts will be considered for poster presentations. Please indicate if you do NOT want to be considered for an ORAL presentation by choosing 'poster presentation'.

  • Once the reviewing has been completed the conference organisers will notify abstract presenters of their acceptance. Specific presentation instructions will be included in the notification.

FAQ’s

  • There is no template or structure posters need to adhere to other than being portrait orientation and no larger than 1m wide x 1.2m high. Posters presenters will be supplied velcro to adhere their poster to their relevant poster panel onsite at the Conference. Poster are only able to be presented as a physical poster displayed in-person onsite at the Conference.

  • APVIC considers 'encore' submissions and trials in progress for all presentation types.

  • A condition of acceptance is that at least one author or nominated presenter registers for the conference. Presenters are responsible for their own accommodation and registration expenses.